Week 6- Assignment 2- Monitoring

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Project Assignment 2

For this week you will return into the Planview Daptiv PPM tool and continue working on the project that you created
previously. Complete the below tasks as related to risks and expense management. As you learned from the readings, a
project manager is tasked with identifying risks along with determine mitigation strategies to reduce the likelihood of
the risk to occur (or if the risk is a positive one, increase the likelihood for it to occur).
1. Log back into Planview Daptiv PPM and click into your existing project.
2. Add in at least four (4) Project Risks and mitigation information.
a. Steps for adding a risk
a. Go to ‘Risk’ on the left menu
b. Click ‘Add’ on the top
c. Populate the following fields:
a. Risk Name – a brief name of the risk
b. Risk Description – a short description of the risk
c. Category – what type or risk is it
d. Status – just set to ‘Identified’
e. Likelihood – on a scale of 0-5 (reference the drop-down), what is the likelihood that this
risk will occur.
f. Consequence – on a scale of 0-5 (reference the drop-down), what is the overall
consequence to the project if this risk occurs
g. $ Impact if Risk Occurs – using a dollar value, what would be the financial impact if the
risk occurred
h. Trigger Event – what to watch for to know if this risk is starting to occur
i. Mitigation Plan – what are some steps you can do to help reduce the likelihood of the
risk from occurring
d. Click Save and add in an additional three risks (for a total of four)
b. Notice when looking at the data the system automatically populates a risk magnitude score (likelihood x
consequence) and an exposure score (likelihood x $ impact)
3. Go back to your tasks, add another deliverable to your project called “Risk Planning” and include two work
packages: “Schedule Risk Planning Session” (1 hr) and “Complete Risk Planning Session” (2 hrs)
a. Refer back to the video from the prior Weeks if needed.
b. This deliverable should be located toward the beginning of your project.
c. Remember you can move tasks around by dragging the number on the far left of the task. Use the
indent button to properly indent your work packages.
d. Be sure to add predecessors and an assignee to these.
4. Add in Budget and Expenses to your project.
a. Steps for adding in expenses
a. Click on ‘Budget / Expenses’ on the left menu
b. Click ‘Add’ on the top
c. Populate the following fields:
a. Expense – a brief name of the expense
b. Planned Expense – what is the value planned (budgeted)
c. Planned Expense Date – what date do you intend this expense to occur
d. Click Save – add in at least three additional planned expenses.
b. Note we won’t add in the ‘actual expense’ information until the expenses occur in the future
5. Create Milestones
a. Create a minimum of two milestones within your project.
b. Steps:
a. Go to your tasks in your project.
b. Add a new task
c. Set the duration to zero
d. Note you will see a diamond added in the duration column in the task list, representing this is a
milestone.
e. Continue to add another milestone.
f. Drag the milestones so they are played appropriately in your project.
6. Modify the lengths of a couple of tasks
a. Do this by changing the duration of at least two of your tasks.
7. Flag the first two tasks as Done
a. Do this by either:
a. Double clicking the status field of a task, and click ‘Mark as Complete’ (or)
b. Edit the task and put a % Complete of 100%
8. Flag the third task as 50% complete
a. Do this by either:
a. Double clicking the status field of a task, and click ‘Mark as in Progress (50%)’ (or)
b. Edit the task and put a % Complete of 50%
9. Next, we’ll complete a project status update – which typically is performed weekly by Project Managers
a. Steps for creating the status report:
a. In the upper right click ‘Status’ to pop-up the Update Status screen
b. Update the following fields:
a. Health: Leave as On-Plan
b. State: Should be set to ‘In-Progress’
c. Phase: Update to ‘Planning’
d. Update Notes: Provide 2-3 sentences on what you learned this week on the different
concepts.
e. Scroll down to the six health fields and update them as you desire:
a. Resource – availability of resources for your project?
b. Schedule – is your schedule trending on-time?
c. Scope – is the project staying on scope?
d. Budget – are we trending to stay on budget?
e. Quality – how is the overall quality of the project?
f. Risk – how concerned are we in relation to the identified risks?
10. Run a project report and submit to your instructor for grading
a. Note the video from prior weeks on how to do this.
Daptiv Logins-
1- Login- achekka14195@ucumberlands.edu Password- DaptivM2022
2- Login-pdhana68667@ucumberlands.edu Password- Success14$

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