Week 3 Discussion
Before beginning work on this week’s discussion forum, please review the link “Doing Discussion Questions Right,” the expanded grading rubric for the forum, and any specific instructions for this week’s topic.
By the due date assigned, respond to the assigned discussion questions and submit your responses to the appropriate topic in this Discussion Area.
Respond to the assigned questions using the lessons and vocabulary found in the reading.
Team Building and Ignoring Risk
Address one of the following questions:
Project Teams: Team building is an important aspect of managing a project team. Propose the right time to begin the team-building process. Justify what you believe to be the best approach for building a project team. Analyze some of the challenges that project teams face along with strategies to overcome those challenges.
Ignoring Project Risk: Scenario: A new executive education course was proposed and approved by the once dynamic, but now visibly ailing, Vice President (VP) for human resources. Consultants were employed to gathered requirements across all company units. The course idea was widely applauded as a necessary step for executive development in the fast-paced enterprise. A course outline had been completed and approved when the sick VP for human resources had suddenly retired. After a few weeks, a new VP for human resources was hired. The new VP was unconvinced that the course was necessary. Her charge was to cut costs and streamline the human resources department to fit the new image of the company.
Result: The course was watered down from a week of dynamic, intensive training to a few insignificant handouts and, after a budget cut, was discontinued before implementation.
Evaluate the scenario. Was this result foreseeable? Why or Why not? Explain what you think could have been done to enhance the risk readiness for this project.
Choose some techniques that the team could have used in this situation to identify both internal and external risks to project success. Justify your choices. Describe the techniques for evaluating the likelihood of each risk and its impact on the project if it occurs.
Evaluate which elements should be part of a written plan to deal with high potential risks and elements that might have major consequences for a project.
Communicate for Project Success: Scenario: A major enterprise-level business process development project was initiated. Early in the project, it was clear that each constituent business unit had different needs. An active executive sponsor pushed for a steering committee representation from all business units. The team began by gathering requirements across business units. All levels of the organization were represented—executives, middle managers, and frontline workers. Requirements were translated into specifications and communicated to the business units. Prior to steering committee meetings, decision makers received detailed information on the project’s status and progress in meeting requirements.
Result: The team developed a broad approach toward developing a new process with an enterprise-level core that allowed customization among the business units. The project achieved the desired results and received customer acceptance at the business unit level. The executive sponsor (also the primary customer at the enterprise level) was applauded for his business acumen, while the direct project sponsor continued on her path for promotion from the assistant VP to being the VP of the organization.
Analyze the critical factors in the success of this project.
For a project like the one described above, propose the key components of a project communication plan.
Project Procurement Risk: Analyze the different types of procurement contracts. Include an evaluation of the risk level associated with each type of contract. Propose the procurement management process.
Justify your answers with examples and reasoning. Comment on the postings of at least two peers.
The final paragraph (three or four sentences) of your initial post should summarize the one or two key points that you are making in your initial response.
Your posting should be the equivalent of 1 to 2 pages (500–1000 words) in length.
Submit your posting to the Discussion Area by the end of the week.
Planning for a Training Session
South University Online
May 9, 202
Planning for a Training Session
Planning refers to looking ahead and developing strategies to achieve desired goals and objectives, facilitate actions, and solve issues. It is an activity carried out systematically to determine when, how, and who is supposed to perform particular tasks. For example, planning for Walmart’s training session will consider the company’s available physical and human resources to coordinate and execute the training session effectively.
Statement of Need
Walmart Inc is a retailer operating supermarkets, grocery stores, discount and department stores, neighborhood markets, and hypermarkets (Khabibullaev, 2022, p. 281-292). The organization’s stores provide consumables and grocery, wellness and health, entertainment and office, technology, and apparel at low prices to improve the living standards of its consumers. The company markets its products under different licensed brands and private labels, including Parent’s Choice, George, Equate, and Wonder Nation. Additionally, it merchandises its products through various e-commerce portals in Africa, the US, China, Canada, and Central America. Walmart has discovered that its markets are becoming increasingly competitive; therefore, it seeks to provide a training sessions to its employees to equip them with the required tools and language for managing business operations successfully to help the company remain competitive.
According to Veile et al. (2019), businesses depend on their employees to develop and implement procedures and practices supporting the business goals. Competitors tend to imitate the product offering and strategies, but they cannot replicate their human resources. Therefore, training employees to equip them with knowledge can help any organization set itself apart from its competitors. The training session will help Walmart obtain a competitive edge that competitors will not imitate easily. Proper training session planning will help the organization achieve the training objectives and overcome uncertainties.
Objectives of Planning the Training Session
Businesses must improve their game to remain relevant and competitive in the overly competitive corporate world. A part of it involves effective planning, which outlines achieving strategic plans. Planning helps an organization obtain a competitive advantage and remove confusion and uncertainties. For example, planning for the training session includes assessing the training needs, addressing logistical requirements, organizing materials, identifying the goals and objectives of the training program, developing and evaluating the budget, and communicating important information to the stakeholders.
The stakeholders of this project are the individuals who will be impacted by the project during its life cycle and whose input can directly affect the project outcome (Kolasa & Modrzejewska, 2020, p.545). They include the project team, executives, project manager, facilitators for the training program, and the employees. These are the people whose objectives should be satisfied because they have the power break or do the project.
The company employees will be the attendees of the training, and their willingness to attend the training will be essential in determining whether to plan for it. Also, the employees can suggest the areas they need further training, which can impact the planning process. The project manager will lead the project team in planning the training session. The project team will execute the planning under the project manager’s leadership. The company executives include the top management, who direct strategies in the organization and control the resources required to execute the project. Additionally, the project managers can help in emphasizing the importance of the employee training session to encourage the workers to participate. The training facilitators can aid in decision-making, and they can help determine factors related to the training.
The scope establishes the project boundary conditions and baseline that people cannot compromise without receiving consent from the approving managers. The project scope involves identifying the project team, resources, tasks, timeline, and budget. Every good project has a timeline that every person should follow. The project will be completed within two months. The project manager should have identified the venue, set the training date, determined the facilitators, and developed and examined the budget.
The project manager will establish whether the current project team is enough to prepare and plan well for the training session. Also, the project manager, with the help of the project team, will draft the budget indicating all the costs of obtaining the required resources. Further, the project team will identify the facilitators based on the objectives and goals of the training. The facilitators will be in charge of determining the training materials and requirements. This will help the project team prepare well for the required equipment, tools, seating arrangements, machines, environmental conditions, and lighting for enhancing proper practice or demonstration. The facilitators will be needed to prepare well for the training session to provide a high standard of training.
To prepare the trainees, the project team, with the help of the executives, will use different techniques to motivate and gear up the employees to prepare them to learn. The team will distribute the session plan or outline a month before the training session. Also, the project team will distribute precession activities and expectation questionnaires which will help in customizing the session.
Khabibullaev, A. S. U. (2022). Experiences of Foreign Countries in the Use of Marketing Research in Retail Trade and Their Application in the Context of Uzbekistan.International Journal of Multicultural and Multireligious Understanding,9(3), 281-292.
Kolasa, I., & Modrzejewska, D. (2020, July). How Information System Project Stakeholders Perceive Project Success. InScience and Information Conference(pp. 542-554). Springer, Cham.
Veile, J. W., Kiel, D., Müller, J. M., & Voigt, K. I. (2019). Lessons learned from Industry 4.0 implementation in the German manufacturing industry.Journal of Manufacturing Technology Management.
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